Project & Administrative Coordinator

Position Type: One-Year Term Contract
Hours: 14 hours per week (approximately 2 days per week)
Wage: $30/hour plus 4% vacation pay in lieu of time off
Location: Remote Based in Truro, Nova Scotia (with regular in-person meetings)
Reports To: Executive Director

About the Central Nova Scotia Tourism Development Society

The Central Nova Scotia Tourism Development Society (CNSTDS) is the Destination Management & Marketing Organization serving Colchester County, Millbrook First Nation, the Town of Stewiacke, and the Town of Truro. CNSTDS works collaboratively with tourism operators, community organizations, municipalities, and industry partners to strengthen tourism, enhance the visitor experience, support destination development, and increase year-round visitation throughout Central Nova Scotia.

CNSTDS is seeking an organized, proactive, and collaborative Project & Administrative Coordinator to support the implementation of the Society's Strategic Tourism Expansion Program (STEP) Phase 2 initiative. This position offers an exciting opportunity to contribute to a transformational regional tourism initiative while supporting the day-to-day administration of a growing destination organization.

Position Summary

The Project & Administrative Coordinator provides administrative and project coordination support to the Executive Director and assists with the successful implementation of CNSTDS's strategic priorities. Working closely with consultants, stakeholders, Board members, and community partners, the Coordinator will help organize meetings, maintain project documentation, coordinate communications, support administrative activities, and assist with tourism development initiatives.

This role will play an integral part in coordinating several transformative regional initiatives, including the development of a new destination brand, destination asset mapping strategy, and next-generation Explore Central NS tourism website, helping shape the future of tourism across Central Nova Scotia.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while maintaining a professional and collaborative approach.

Key Responsibilities

Project Coordination & Administration

Coordinate meetings with consultants leading CNSTDS's Strategic Planning, Destination Brand Development, Destination Asset Mapping, and Destination Website Development initiatives.
Maintain project schedules, action item lists, implementation timelines, and project documentation across all STEP Phase 2 workstreams.
Prepare meeting agendas, supporting materials, meeting summaries, and follow-up action items.
Assist with partner engagement activities, including coordinating interviews, workshops, focus groups, and consultation sessions related to strategic planning, branding, destination asset mapping, and website development.
Support procurement activities, consultant contracts, and project administration.
Maintain project files and documentation to support reporting and funding compliance.
Monitor project milestones and assist the Executive Director with implementation follow-up.

Administrative Support

Provide day-to-day administrative support to the Executive Director.
Prepare correspondence, reports, presentations, and organizational documents.
Coordinate office records, filing systems, and digital document management.
Assist with maintaining contact databases and organizational records.

Board & Governance Support

Coordinate scheduling of monthly Board of Directors meetings and committee meetings.
Organize and distribute Board meeting agendas, packages, and supporting materials.
Attend Board meetings and accurately record official meeting minutes.
Maintain Board records, governance documentation, and action item tracking.
Support Board communications and meeting logistics.

Communications & Partner Engagement

Assist with communications related to the Destination Brand Development process, partner engagement activities, and organizational initiatives.
Coordinate partner communications associated with destination asset mapping, tourism development activities, and implementation of the STEP initiative.
Support updates to the Explore Central NS website, tourism listings, and destination information.
Assist in preparing newsletters, presentations, promotional materials, and project communications.

Workshop & Event Coordination

Coordinate logistics for planned local Workshops, including venue bookings, registrations, catering, workshop materials, and participant communications.
Assist with partner engagement sessions, consultant workshops, and tourism development meetings.
Support CNSTDS meetings and special events as required.
Assist with post-workshop evaluations, documentation, and reporting.

Qualifications

The ideal candidate will possess:

Diploma or degree in Business Administration, Tourism, Public Administration, Communications, Event Management, Marketing, or a related field; or an equivalent combination of education and experience.
Experience providing administrative or project coordination support.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Strong interpersonal skills with the ability to build positive relationships with diverse partners.
High level of professionalism, discretion, and confidentiality.

Technical Skills

Experience using:

Microsoft 365 (Word, Excel, Outlook, PowerPoint)
Microsoft Teams and virtual meeting platforms
Cloud-based document management systems
Website content management systems and social media platforms (considered an asset)
Experience with project coordination software or bookkeeping software would be considered an asset.

Core Competencies

The successful candidate will demonstrate:

Excellent organization and time management
Initiative and sound judgment
Strong attention to detail
Professional communication skills
Adaptability and flexibility
Collaboration and teamwork
Customer service orientation
Ability to work independently with minimal supervision

Working Conditions

This is a one-year term position averaging 14 hours per week (approximately two days per week). Some evening meetings, primarily monthly Board meetings, workshops, or partner engagement sessions, may occasionally be required. Flexibility in scheduling is available in consultation with the Executive Director.

Why Join CNSTDS?

This is an opportunity to play a meaningful role in shaping the future of tourism in Central Nova Scotia. The successful candidate will contribute to the implementation of a significant regional tourism initiative while working alongside municipalities, Indigenous partners, tourism operators, consultants, and community leaders to strengthen one of Nova Scotia's emerging tourism destination organizations.

How to Apply

Interested applicants are invited to submit a cover letter and resume outlining their qualifications and relevant experience to executivedirector@cnstds.ca by October 16, 2026.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.